# Drawings & RFIs This sub-section has additional division to sort the differing ways information is catalogued and relayed during construction: Final Construction Drawings, Construction Sketches, Requests for Information, and Archived Drawings. ## Final Construction Drawings To begin uploading drawings or documents:

*User Tip: Use the Boards as folders and set up with groupings as makes sense for your project. Perhaps you want a Board for Installation Instructions. Or a place for Product Manuals to live and be accessible. These Boards are made to be flexible so they can be tailored to each project.* You can now upload documents into that Board.

Name the file, add an optional description and tag, upload from your device, cloud, or file system.

Once the file is saved into the Board, clicking on it will open it within its own page.

Clicking the image of the PDF will open it in view-only mode. The task bar (side for the tablet view and bottom for mobile view) offer opportunities to interact with this file by: * mark-up - see Advanced Features to learn more * share - see Advanced Features to learn more * comment * designate it as the final version ## Construction Sketches The same process for uploading Construction Sketches is used as outlined above. The only difference is that this section does not have an intermediary Board set-up. ## Requests for Information This section is where the many questions that are asked and answered during construction are stored for easy finding on site and also for record. The main RFI screen lists the RFIs with most recent on top and shows the title, short description, status, and date asked.

The Contractor role has to initiate an RFI. That user will have a + sign in the bottom right of their RFI screen.

The pop-up window will ask for the RFI Title, the request (the question), and provides an option to upload an image or file to support the request. Fill out information and click Send Request. That new RFI has now appeared at the top of the list and is marked as Pending.

Now a Design Professional (or Client) can answer by clicking on that item.

Answer in the text box and hit the send arrow to save

When replying there is also a chance to include a photo or file.

Click on the image button to the left of the text box and a pop-up will appear.

If additional conversation is needed either before or after an answer is given, the comment area can be used. The reply will be saved on the item screen.

Note that the item will remain as Pending until the Status is changed. This will keep the item active until the responder or asker determines that the request has been answered fully.

Click on Change Status to Mark as Completed

RFIs can be **filtered** by status so that the Pending items are easy to identify amongst a long list. The **search bar** can also be used to quickly find keywords in the RFI titles. ## Archived Drawings Despite best efforts, it is not unusual for a document to be thought of as final to then have to be replaced with a revision. There may come a time then when you want that old document to be removed from the every day use of CollabMind, but you still want to have record of it on the platform. Send it to Archived Drawings.

The item is removed from its original location

It can now be found in the Archived Drawing section

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